Kirkland, WA • Starting immediately
Time Commitment: Part-time; up to 24 hours a week
Level: Professional, Administration
Location: On-site, Flexible, Partially Remote available
Pay: hourly; $19-$20/ hour depending on experience
Reports to: Director of Education
About Kirkland Arts Center
Kirkland Arts Center (KAC) is a regionally recognized non-profit using the arts to ignite individual growth and self-expression, build community spirit, and cultivate cultural vibrancy.
Kirkland Arts Center seeks an Education Coordinator to join our tight-knit nonprofit community and contribute to a vibrant, arts culture on the Eastside. For nearly 60 years, KAC has served Kirkland and the Eastside, and now offers a wide array of visual arts classes and contemporary art exhibitions, all within the historic landmark Peter Kirk Building. This is a unique opportunity for job growth and professional development within our education department.
Under the supervision of the Director of Education, the Education Coordinator responds to inquiries from students and instructors, generates data analysis of current programs, and provides general administrative assistance to the Director of Education for long term planning and execution of said goals for the Education Department.
Above all, the Education Coordinator should be committed to ensuring our mission is carried out in an inclusive, responsible, and ethical way. Candidates should be committed to fostering a culture of transparency, inclusivity, curiosity, and collaboration.
DUTIES & RESPONSIBILITIES
Communication – 40%
- Responds to customer service inquiries regarding registration by phone and email in an appropriate and timely manner
- Assists Teaching Artists with registration and rosters in an appropriate manner
- Communicates clearly and effectively with other departments regarding Education timelines, schedules, and other information pertinent to the organization as a whole
- Communicates with Registrar clearly and assists with registrations, refunds, and transfers when applicable
Data Reporting and Record Keeping – 40%
- Updates Current Enrollment Report on a weekly basis for all relevant quarters
- Manages Teaching Artist contracts:
- Creates and mails contracts 6 weeks before each quarter
- Follows up with those who have not returned them in a timely manner
- Manages Teaching Artist pay accurately and efficiently, including reimbursements and substitute pay
Administrative Support – 20%
- Orders and manages supplies needed for classes, the office, and other programs on time and when appropriate
- Detail-oriented, and problem solves effectively when scheduling classes and workshops
- Problem solves registration software issues (student and instructor accounts, online class listings, administrative searches, registration reports and data) efficiently and with humor
Our Ideal Candidate
We are seeking a person with a passion for the arts and a commitment to growing within the role.
Kirkland Arts Center needs people who value a growth mindset—people who are willing to do things differently, test things out, fail and get back up again. We hope to find someone who is curious and can lead people with their heart, being vulnerable and authentic. We expect you to share our values of trusting each other, being transparent, celebrating small successes, integrity, and cross-cultural respect and sensitivity.
Given the nature of the work Kirkland Arts takes on and the demands associated with a mixed remote and in-person model, the new Education Coordinator will need to be a team player with strong communication skills, an eye for detail, and keen organizational habits.
Specifically, we are looking for:
- Combined 3 years of professional, academic, or lived experience in administration or education
- Outstanding interpersonal skills and an ability to develop trust and maintain deep relationships with a variety of diverse students, partners, and community members
- Strong project management skills, including the ability to plan out program creation steps, create and meet deadlines, manage complex schedules, communicate through challenges, and stay highly organized with competing priorities and information. Operates with thoughtfulness and a sense of urgency around accomplishing goals
- Positive and enthusiastic style, open to coaching
- A collaborative approach to problem-solving, including the ability to pivot to meet immediate needs, or address unforeseen student needs, as they arise
- A persistent commitment to communication in the face of challenge
- Proficiency with Google Sheets, Documents, Forms, Calendar, and Gmail and a willingness to learn new programs and systems
- Must be comfortable with Microsoft Excel
The strongest candidates will have:
- 5 or more years of direct experience within the arts community, which can be in a combination of volunteer, academic, or professional work.
- Enthusiasm about advocating the importance of the arts in our communities.
- Familiarity with ProClass or other registration software is a very strong plus.
Hours, Location & Conditions
Kirkland Arts Center is based in Kirkland, Washington. Our team works in the historic Peter Kirk Building, as well as remotely. This role will require some in-person hours, but some days can be worked remotely.
Weekly hours: 24; hours are relatively flexible and may require weekend and evening time for special events.
Compensation: $19-20/hour depending on experience
Benefits: Kirkland Arts Center offers medical and dental, as well as one free art course per quarter, in addition to generous PTO, and professional training.
KAC is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our staff, students, and governing institutions. Candidates with diverse backgrounds and experiences are encouraged to apply.
Interested candidates should submit a cover letter and resume to
firstname.lastname@example.org with subject line: EDUCATION COORDINATOR
First Review: September 9, 2021.
Deadline to apply: September 23, 2021 5:00 PM PST
Candidates will be reviewed on a rolling basis after September 9th.